Microsoft Dynamics AX2012 R3 has come to the end of its product lifecycle. Mainstream support will end on 12 October 2021. If you are using this solution, now is the time to start thinking about a replacement solution which will be both supported by Microsoft and provide you with added functionality and flexibility to help your business grow. In this blog, we explore why moving from a legacy system such as Microsoft Dynamics AX to the more modern, cloud-based Business Central makes good business sense.
1. Business Central can offer you new cloud features and functions
A key difference between BC and AX is that Business Central is a cloud-based ERP solution* that makes use of the most up-to-date, cloud-enabled functionalities to meet its users’ evolving business management needs. Meanwhile, AX is a legacy on-premise system that can feel bogged down in costly maintenance, upgrades and integrations.
2. Considerable cost-savings if you have less than 50 users
For businesses who are using AX with less than 50 ERP users, a move to Business Central, rather than Dynamics 365 F&O, moving from AX would offer you a considerable cost saving when it comes to the implementation, migration and configuration of your new ERP.
3. Business Central can support your multi-entity, multi-currency needs
If you are currently using AX to manage multiple companies which use multiple currencies, Business Central is the perfect ERP to transition to. Its built-in consolidation functionality will allow you to consolidate:
- Across companies that have different charts of accounts.
- Companies that use different financial years and different currencies.
- Either the full amount or a percentage of a company’s financial information (for partially owned companies).
- Using different currency exchange rates in individual G/L accounts.
4. Business Central has a modern, user-friendly interface
One of the main things you will notice when you log into Business Central for the first time is how clean and modern its web-enabled user interface is. Then once you start using it, you will also realise that Business Central is also an incredibly intuitive system. Users have the ability to move easily around the system, drill down into the detail of individual transactions, accounts, reports and graphs with the click of the button. It is also possible to personalise the user experience through its easy-to-use Role Centre functionality.
5. Business Central offers seamless integration with the Microsoft stack
BC is actually an App within Office 365 and therefore is fully integrated with the rest of the Office 365 product stack. Moving from AX offers the following benefits:
- Recent updates to BC allow for enhanced email both within BC and through its integration with Outlook. By recognising email addresses, users can look at their client’s account information all within Outlook.
- BC also recently improved its integration with Microsoft Teams. The app is available on the Teams marketplace, and you can use it with the Teams desktop, mobile app, or web. It connects Microsoft Teams to your business data in Dynamics 365 Business Central, so you can quickly share details with your team, connect with your business contacts, and respond faster to enquiries.
- The integration with Word allows for mail-merge functionality and the creation of more personalised POs, invoices, etc., all from within the BC solution.
- The ‘Edit in Excel’ functionality is an incredibly powerful reason to move to BC. By using this you have the ability to export mass record lists to Excel, update the records and then publish them back to BC. All without the need to log an issue with your IT department.
- Business Central also integrates well with other Dynamics products such as Dynamics 365 Sales and Dynamics 365 Customer Service.
6. There are risks attached to using an ERP that is out of support
Mainstream support for AX 2012 R3 ends in October 2021, and older versions will already be out of support. There are numerous risks attached to using an ERP that is out of support. There could be security issues, problems with bugs that cannot be and are not being fixed, as well as difficulties with software compatibility.
7. Business Central is regularly updated
As a cloud-based product, Business Central has regularly scheduled upgrades that require little or no time and money to complete. There is one major update done in April and another in October. In addition, minor updates are released throughout the year. We regularly run webinars that showcase the various functionality improvements and highlights.
8. Discounted Business Central subscription fees offer for AX BREP clients **
If your company is up to date on their BREP (Microsoft enhancement fees), you are eligible for a 40% discount on your Business Central SaaS Subscription fees if you migrate from Dynamics AX to Business Central.
How can TVision help you?
If you are currently using a legacy system such as Microsoft Dynamics AX, now is the time to consider moving to a cloud-based ERP solution such as Business Central. TVision is one of the largest and most experienced providers of Business Central and NAV in the UK. Our team take real pleasure in working with our clients to develop, implement and support the best possible ERP implementation for their needs, and it’s this enthusiasm for our work which sees us keep our relationships with clients long after the initial implementation is complete.
If you want to know more about Microsoft Business Central and how TVision could help you, please feel free to contact us to arrange a demo to see how moving from Microsoft Dynamics AX to Business Central could be the right business move for you.
* Please note that if your business isn’t ready to make the leap to cloud-based SaaS yet, Business Central is still available on-premise. AX clients can use the previous investment they made for AX licences in order to transition their licences to Business Central on-premise.
** Information on offer is accurate as at 12 October 2021