Introduction

TVision is closely following the Public Health England (PHE) advice relating to COVID-19 and Coronavirus. The health, safety and well-being of our staff and clients is our top priority. At this time, we are open for business and continuously monitoring the situation, but contingency plans are in place and developing.

We have implemented specific actions outlined below which enable us to continue to provide services given the ability to work remotely. Our Colleagues all have access to mobile technology and Microsoft collaboration tools such as Microsoft Teams that can collaborate with our clients teams. As a result, we believe that disruption will be minimal unless our colleagues or our clients’ employees become ill in large numbers.

For visitors

We have introduced a short questionnaire for all visitors to complete. If a visitor has recently returned from international travel, they may be refused entry to our offices. Please note the safety guidance below regarding our workplace. These measures are designed to keep you and us safe. We will continue to review these procedures.

Sanitiser has been placed at reception and throughout the office. If you are concerned for your health or a colleague’s, please notify your line manager.

All colleagues and clients are urged to take preventative measures to avoid exposure or infection which include following regular hand washing advice by PHE.

For staff

Key risk colleagues who have underlying health conditions or live with individuals with underlying health conditions are advised to minimise the risk of catching the COVID-19 virus and work from home if they want to.

Colleagues that travel to the office via public transport are at greater risk of exposure and may also choose to work from home to limit the risk.

Project travel should be reduced to essential travel only. We can deliver the same services remotely via technology (Zoom, Go-to meeting, Teams, etc.) to collaborate with other colleagues and clients on projects.

Colleagues returning from travelling abroad (both business and personal), should check Government travel advisory sites to understand what countries are high risk, please refer to this website: https://www.gov.uk/guidance/travel-advice-novel-coronavirus and contact their line manager before returning to the office.

All internal team meetings and presentations should be set with options to join remotely again using Microsoft Teams or Microsoft Live Events.

Any physical post that arrives at the office for those working from home will scanned and emailed to the relevant person. Parcels will be stored at the office awaiting staff instructions.

A skeleton staff of leadership and key people will be available at the office on rotation while our offices remain open.

In the event of a full office closure – all of our technology is in the cloud and backed up. Our business would operate as normal.

Electronic communication has increased on all projects, using email and Microsoft Teams to keep all Colleagues informed.

Clients are being advised to prepare for increased remote collaboration since in most cases, projects can continue remotely if clients have mobile technology.

Working from home

Whilst working from home, you must be fully available, during normal working hours and online via company systems, this includes but is not limited to Email, Microsoft Teams etc.

Please continue to record your timesheets as normal.

Staff will continue to be paid normal salary when they are working from home, this includes self-isolation and will be paid sick pay if absent due to the COVID-19 virus – this payment is in addition to our standard company sick pay rules. If you are sick with symptoms, please notify your line manager. Please continue to follow normal procedure for reporting absence as per the Employee Handbook. Colleagues who are sick with the virus symptoms must stay at home and not return to work until they have no more symptoms and been absent for at least 14 days.

Confidentiality

Please endeavour to work in a private space to ensure both client information and intellectual property is kept confidential, in line with GDPR requirements and standard working practice.

In addition, our code of conduct and confidentiality agreements continue to apply. These can be found in your contract of employment, any questions please liaise with your line manager.

Further Information

Health and safety is paramount and further information around COVID-19 can be found on the government website: https://www.gov.uk/guidance/coronavirus-covid-19-information-for-the-public.

Approval

This data breach policy was approved by the directors of TVT Group Limited on 16/03/2020

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